1. Introduction

Hireopt ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered hiring platform.

This policy complies with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Data We Collect

2.1 Personal Information

We collect the following types of personal data:

• Account Information: Name, email address, phone number, company details
• Candidate Information: CVs/resumes, LinkedIn profiles, portfolio links, assessment results
• Assessment Data: Interview recordings (audio/video), responses to questions, AI-generated analysis
• Usage Data: How you interact with our platform, pages visited, features used
• Technical Data: IP address, browser type, device information, cookies

2.2 Sensitive Data

We may process sensitive personal data related to assessments and hiring decisions. This is done only with your explicit consent and for legitimate business purposes related to recruitment.

3. Legal Basis for Processing

We process your personal data under the following legal bases:

• Consent: When you explicitly agree to data processing (e.g., for assessments)
• Contract Performance: To provide our services as agreed
• Legitimate Interests: To improve our platform and prevent fraud
• Legal Obligations: To comply with applicable laws and regulations

4. How We Use Your Data

We use your personal data for the following purposes:

• Providing and maintaining our hiring platform services
• Processing candidate assessments and generating AI-powered analysis
• Communicating with you about your account and our services
• Improving our platform based on usage patterns and feedback
• Ensuring security and preventing fraud
• Complying with legal obligations

5. Data Sharing and Third Parties

We may share your data with:

• Service Providers: AI processing, cloud storage, email services
• Employers: When you apply for jobs or complete assessments
• Legal Authorities: When required by law or to protect our rights

We ensure all third parties comply with GDPR and maintain appropriate security measures.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:

• Account Data: Until you request deletion or your account is inactive for 3 years
• Assessment Data: 2 years after completion, unless required by law
• Marketing Data: Until you unsubscribe or request deletion

7. Your Rights Under GDPR

You have the following rights regarding your personal data:

To exercise any of these rights, please visit your account settings or contact us at privacy@hireopt.com

8. Data Security

We implement industry-standard security measures to protect your data:

• Encryption of data in transit and at rest
• Regular security audits and penetration testing
• Access controls and authentication measures
• Employee training on data protection
• Incident response procedures

9. International Data Transfers

Your data may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

10. Cookies and Tracking

We use cookies and similar technologies to enhance your experience. You can manage your cookie preferences through our cookie consent banner or browser settings.

11. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal data from children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through our platform. The "Last updated" date at the top indicates when changes were made.